In business, time is money. This means extended downtime during office relocation directly impacts revenue. But not when you choose Movers Not Shakers! We understand that work cannot wait. We create a structured plan to move phase-by-phase, ensuring operational continuity and minimal downtime, if needed at all. We plan your moves on Friday evenings and weekends to minimize the impact on your work. Here’s a business’ moving checklist.

Phase 1: Planning for the Move

The key is to plan a few weeks before the actual move to avoid last-minute hassles.

  • Check and meet move-out restoration requirements and secure new lease commencement dates.
  • Appoint a single point of contact to manage relocation logistics.
  • Procure Certificate of Insurance (COI) limits from both commercial building management teams to ensure compliance.
  • Book relocation slots with a reliable moving company in New York to minimize disruption or last-minute hassle.

Phase 2: Days Before the Move

  • Audit all office inventory. Categorize the hardware, furniture, and other items into keep, donate, or recycle piles.
  • Develop an IT cutover plan with your technology experts. Arrange for secure server shutdown and data backups. Check network connection requirements at the new site.
  • Finalize the new floor plan with room and desk numbers to map out where every workstation will land. Label all workstations and hardware based on destination desk numbers.
  • Order eco-friendly commercial carry bins from Movers Not Shakers! Take assistance from our experts to fulfill all your packing requirements.
Professional commercial movers packing office furniture and protecting workplace belongings during relocation.

Phase 3: The Move

  • Segregate the items and pack into reusable bins. Label them appropriately.
  • Have professional commercial movers wrap furniture, protect building hallways, and transfer your belongings over the weekend.
  • Unpack bins, place workstations, and reassemble furniture.
  • Seek help from your IT team to complete phone, server, and workstation setup, ideally, before Monday morning.

Phase 4: Day One at New Location

  • Verify that all furniture and department-wise bins are placed according to the layout.
  • Have employees check their workstations, cloud access, and other technology setup.
  • Resume normal business operations without losing billable days.

Why Businesses Across New York Trust Movers Not Shakers!

Our flexible weekend and after-hours scheduling minimize downtime, preventing revenue loss. With about two decades in the business, we have deep expertise in navigating New York’s commercial movement regulations. We help offices with building rules, load/unload within strict freight elevator windows, and meet high-liability COI requirements. For smaller businesses, we can compress phases two and three within the last few days/weeks. Plus, we are the first green moving company in New York. Our green packaging materials and a biofuel-based fleet lower your relocation emissions.

Schedule a visit from Movers Not Shakers! today to get a clear moving plan for your business relocation.

FAQs

Start planning at least two to three months in advance. Larger team sizes and multi-story offices may require a multi-week moving plan.

Yes, we do. The cost is directly added to your relocation expenses. Commercial landlords typically require $2M to $5M+ in general liability coverage listing specific entity names.

Perform full cloud/off-site backups 24 hours prior and use dedicated IT electronics crates for physical transit. We do not provide IT support.